8 Tips for Attending a Virtual Conference

Blue Sky eLearn

At this point, you may have attended a virtual conference, and you’ve probably attended a webinar or two. When you’re at a conference in-person, you attend sessions at a dedicated location and dedicated room leaving (most) of the distractions behind.

6 Tips to Attract Attendees to Your Virtual Conference

Blue Sky eLearn

When the pandemic started causing conferences to cancel at the last minute, those that quickly went virtual saw a high number of attendees. Some of us sit on video conference calls the better part of the day. As we head into the second half of 2020, it doesn’t look like much will be changing when it comes to working remotely and attending virtual conferences. Have some other tips that have worked to drive up your virtual conference attendance?

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Virtual Meeting Etiquette (Best Practices for Conference and Video Calls)

Association Leaders

Associations, companies and other organizations have been using conference and video calling to meet and conduct business for many years. Check out these videos of what some of your calls may be like: A conference call in real life: [link]. Association Management Companies CM Services Conference Calls Leadership Meetings Video Calls Virtual Meetings Volunteerism meeting etiquette

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Conference Innovation While Traveling at Warp Speed

Velvet Chainsaw

Not every effort was a rousing success but attempting to inject new conference elements made us more nimble, creative and smarter as a team. What should we expect for hybrid or virtual conference attendance? How much time can we expect an engaged attendee to participate in a multi-day virtual conference? The post Conference Innovation While Traveling at Warp Speed appeared first on Velvet Chainsaw. Navigating change during a crisis is not for the faint of heart.

The Physics Of Conference Entropy

Velvet Chainsaw

In physics, the second law of thermodynamics says all things—bodies, businesses, conferences, energy, organizations, relationships—move toward chaos and disorder. As your conference matures, it experiences entropy. As a conference professional, you know this to be true. It is also the natural law of evolution for any conference. Working to create a great conference experience for your customers is no longer a good baseline for success to paraphrase Conrad.

Making The Common Conference Uncommon

Velvet Chainsaw

Who wants to attend a common, ordinary, ho-hum, everyday , I’m-just-like-all-the-others traditional conference? Your conference growth and revenue depends upon repeat paying attendees year after year. And your customer loyalty is built upon making your common conference uncommon.

It’s Time to Get Started: 5 Key Steps to Success with a Virtual Conference

Blue Sky eLearn

Whether a virtual conference is driven by the current virus COVID-19 virus, financial considerations, member outreach, or beneficial global dialogue, the fundamental process for planning and implementation remains the same. These five success factors outline important steps to creating a successful virtual conference. At the heart of a conference’s success is audience participation. Ideally, a virtual conference should have several months devoted to planning and logistics.

Fostering a Winning Conference Culture

Velvet Chainsaw

But when it gets to “go time,” does that culture manifest at your conferences and meetings? Her boss apparently thought she should spend all her time out “doing meeting planning” and not hanging out in a hotel conference room. Make colleagues and vendors feel welcome and involved in conference operations. Conference staff are not able to do everything! How can you make your conference culture more open and transparent?

Conference Rooms Are Freezing!

Smooth The Path

Who says conferences or chapter meetings have to be in traditional meeting spaces? Conference rooms tend to be dark, and participants may find themselves fighting post-lunch naps. Recently, I got a conference promotion with the subject line, “Have you ever had a meeting in a kayak?” Sample your association’s conference for prospective participants. The post Conference Rooms Are Freezing!

Developing Your Conference Story Arc To Activate Participants’ Brains

Velvet Chainsaw

Applying a story arc to the conference can activate participants’ brains. You can use the story arc concept to carefully craft the messages and issues you want your conference participants to explore, experience and learn. So exactly how do you use a story arc for your conference?

Conference Creativity Rooms

Reid All About it

Although I didn’t participate in today’s #assnchat about ASAE’s Great Ideas Conference , it still inspired a blog post. Perhaps playing with toys shifts our mindset from serious office mode to relaxed engaged conference mode. The association professionals in today’s Twitter chat had plenty of great ideas (heh heh) for conference creativity rooms and I even have a few of my own. F&B : The Canadians also served poutine at one point during the conference.

Star Struck: Identifying Your Conference North Star

Velvet Chainsaw

The North Star is the perfect metaphor for your annual conference purpose. When your conference purpose serves as a North Star, it guides all decisions, tasks, behaviors and strategy. Uncovering Your North Star Conviction To Find Conference True Target Market.

Emerging Evergreen Conference Practices—From This To That

Velvet Chainsaw

To paraphrase Hoffer, you can never get enough of conference fads, gimmicks and trends. Unless your a conference participant and we often have had enough!). They also want access to your conference budget. You can never get enough of what you really don’t need says Eric Hoffer.

Do Not Be Seduced By Meeting Fads Or Conference Trends

Velvet Chainsaw

Most conference and meeting professionals want the coolest, hippest, latest ideas and trends for their events. We want to know what unique things other conferences are doing so we can borrow their ideas. We pursue fads, gimmicks and trends as the silver bullets of our conference woes.

Missing In-Person Conferences? This Tweet Won Twitter This Weekend

AssociationChat

Are you missing in-person conferences? On Friday, June 19, Twitter user Erin Conwell posted that her spouse was participating in a virtual conference for the next few days and what followed was a flurry of responses that brought real-life experiences back into the minds of everyone who has attended any conference ever! Vendor-sponsored happy hours, conference chicken, and lost lanyards…. Want to recreate that same experience for yourself or a loved one?

Conference Innovation Through Paradigm Busting

Velvet Chainsaw

These mental models are deeply embedded in our conference planning and management practices. Savvy conference organizers realize that their mental models have much more influence over their outcomes than their decisions and actions. Surfacing our cognitive conference constructs.

Conferences are Super Awkward for Young Professionals

Smooth The Path

Where are young professionals during the breaks at your conference? Young professional pre-conference workshops – invite young professionals for learning opportunities before the conference starts. Are they enjoying quiet time back in their rooms?

Attendees See the Discord in Your Conference

Smooth The Path

The program at a recent conference was nearly perfect. After a long conference day, one night, I fell in with a crowd walking to the reception, and I learned they were some of the conference staff. The conference was beautiful on the outside, but it seemed very broken inside.

More Conference Physics: Inertia

Velvet Chainsaw

However, a conference at rest, tends to die. The enemy of most conferences is the way it’s always been. When inertia influences your conference, it’s planned by the way you’ve always done it, programmed full of (past) best practices and destined to become average, slowly suffocating on its own status quo. Cognitive and organizational inertia keeps an association on its current conference course even when facing disruptive or rapid external changes.

Burn Conference Traditions Immune From Criticism

Velvet Chainsaw

Your association, annual conference, and governance are all institutions. One of the sacred cows for associations and their annual conference is attributing notoriety to the office of the president, board chair or annual conference committee chair.

Turning Post-Conference Euphoria into Action

YourMembership Blog

The days after a major conference are filled with busy work, attending to all of the things you pushed off leading to the conference. I have 50,000 vendors calling me (yes they call me too, I know how you feel) some from conference and others I politely deferred before conference. The post Turning Post-Conference Euphoria into Action appeared first on YourMembership.com. Membership Management conference social media

Not Going Virtual Isn't an Option for Association Conferences

Membersuite

If you’re tempted to not host a virtual conference, consider these questions before making a final decision Not going virtual with your event(s) shouldn't be an option as you need to stay relevant to your members and market and stay in business.

Six Conference Paradigms To Bust Immediately

Velvet Chainsaw

If there’s something strange in your conference-hood. Our cognitive frameworks—our mental models and paradigms—shape our thinking, behavior, operations and success of our conferences. We falsely believe that future conferences are just an extension of the past.

14 Ways to Spark FOMO with Your Virtual Conference

Membersuite

Here are 14 ways to differentiate your event to create FOMO and ensure it stands out from the typical virtual conference experience Struggling to drive attendance to your virtual events?

Your Conference Needs a Hub To Entice Customers and Prospects

Velvet Chainsaw

At a recent conference consultation with a client, a millennial made me think that I wasn’t keeping up with the times. I voiced my strong opinion that conference organizers should embrace inbound marketing (pull) over traditional outbound marketing (push).

Pair Your Virtual Conference with an LMS

CommPartners

The reality of transitioning to a Virtual Conference can be as simple or complex as planning a traditional on-site event, depending on the needs of your organization.

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Let’s Get Physical at Your Next Virtual Conference

Membersuite

Think beyond the usual online experience for your next virtual conference. Add these four elements to provide a real-life feel and spark good memories

Conference Reform Requires Cultivating Leaders With Moral Purpose To Make A Difference

Velvet Chainsaw

Many conferences are stuck in the rut of legacy routines, age-old rituals and cloned programming. Conference organizers and its advisors replicate the past maintaining the traditions and well-established procedures of yesteryear. The event is nothing more than a zombie conference—a conference that appears to be alive yet in reality creates the walking undead. Conference organizers and advisors can breathe new life into their events.

Virtual Conferences Might Level the Speaker Playing Field

Smooth The Path

A conference that typically draws over 20,000 in-person attendees a year just announced their keynote speakers. Hopefully, virtual conferences will level the playing field for speakers. Have women, industry innovators, busy members, or young professionals been unable to attend your in-person conferences? Related: Chat or no chat at your next virtual conference. A prediction for virtual conferences in the future.

Conference Purpose With Power And Participants Leads To Profitability

Velvet Chainsaw

Now imagine someone asking your conference participants that question. Then they would launch into a passionate description of your event’s annual Party with a Purpose, its pre-conference feel-good community service projects and its ongoing student scholarship fundraisers.

Monetizing Your Virtual Conference When Competing with Free

Velvet Chainsaw

The dynamics that we’re seeing impact conferences and their business models are very similar to the Freemium movement we experienced way back in 2009. Go ahead and read Seth’s post and then come back for the linkage to conference monetization. To best compete: Premium conferences must choose quality over quantity. They’re playing the long-game and offering free or significantly discounted conference offerings.

Refactor Your Conference Archaic Planning Routines

Velvet Chainsaw

Conference organizers and their planning teams should understand, identify and quash organizational debt. Refactoring As A Metaphor For Conference Improvement. Thus we refactor to improve the conference experience for our customers. Consider it as your conference source code.

What sponsors want – and don’t want – from virtual conferences

Association Success

Many associations are missing the mark – and missing revenue potential – when it comes to their conference sponsorship offerings, according to the findings in our new white paper, “The New Sponsorship Model for Virtual Events.”.

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A Prediction for Virtual Conferences in the Future

Smooth The Path

Attending a conference was about the most uncomfortable thing he had to do as an adult, he said. New and infrequent attendees say that conferences can be nerve-wracking. One happy outcome of the recent online conference trend may be that the people who feel shy, awkward, or overwhelmed at in-person meetings get to experience conferences in a new and perhaps seemingly safer way. Related: Conferences are super awkward for young professionals.

The Conference Owner’s Guide: From Conference Touchpoints To Journey Experiences Part 1

Velvet Chainsaw

Too often conference and meeting professionals assume that their role is best suited to planning and executing the conference. I get that from the education section or the conference technical teams.”. However, savvy meeting professional know that their conference’s success depends upon moving from customer fragmented touchpoints to designing holistic conference customer experience journeys. They own designing the conference customers experience journey.

Rejuvenate After the Conference

Smooth The Path

Throughout my career, I have been involved in conferences as an exhibitor, sponsor, attendee, volunteer, speaker, and host. No matter the role, conference days are long, but no other role is as demanding as being the conference host. For big conferences, there are a few months build up with weeks before the meeting often being especially stressful — everyone on staff pitches in to help out with the conference in small to mid-size associations.

We Need a Conference Revolution

Spark Consulting

Great Slideshare from Jeff Hurt proposing radical change for conferences and events: We Need A Conference Revolution from Jeff Hurt. conferences innovation presentations Jeff Hurt I particularly like everything he has to say about the changing role of speakers (as facilitators of learning experiences) and attendees (as co-creators rather than passive consumers). Of course, the question then becomes: how do we get from here to there?

Annual Conference Mode

Eric Lanke

On the day this posts, my association's Board meeting and Annual Conference will be two short weeks away. This has traditionally been my time to enter what I call my "Annual Conference Mode." Well, the simple rule I try to start following is that if it isn't related to pulling off a successful Board meeting and Annual Conference, then it's going to wait until after the conference is over.

Transition Becomes Your New Conference Threshold

Velvet Chainsaw

As you embark on a new vision of conference renovation and reform, you may feel that you are crossing from a comfortable, familiar space to one that is unknown and unsettling. Conference Improvement As Your Threshold To New Growth. What’s your favorite room in your home?

7 Essentials for Creating Virtual Conference Magic

Membersuite

Apply these 7 essentials to create long-lasting virtual conference magic Offer a different kind of virtual event experience—one that has the elements that attendees expect and delivers the intangibles that turn events into memorable experiences.